Faculty Handbook
for Using the CSU Library

Revised January 31, 2007

Mission statement and goals
Library hours
Directory
Checking out library materials
Loan policies
Circulating Books
Periodicals
Government Documents
Accounting for check-outs and payment for lost items
Reserve book service
Reserve procedure
Faculty use of copy machines
Collection development and acquisition of library resources
Library liaisons
Procedures
Priorities and selection criteria
Foreign language materials
Out of print books
Periodicals
Gift books
Reference services
Library instruction for classes
Interlibrary loan and courier services
Periodicals
Electronic services
Online public access catalog
Library web page
Online resources
Off-campus access
U.S. Government documents
South Carolina government publications
Audiovisual media services
BILT Center



Mission statement and goals

The purpose of the L. Mendel Rivers Library is to support the mission of Charleston Southern University by providing students and faculty with bibliographic, physical, and intellectual access to recorded knowledge and information. The primary responsibility of the library is to support the instructional program of the University through information literacy training and by acquiring, organizing and providing access to appropriate information resources.

The Library's goals are posted on the Library Infomation webpage.

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Library hours

The CSU Library's hours are posted on the Library's Home Page. The library is closed for holidays, during Convocations, and between semesters.

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Directory

CONTACT THE FOLLOWING FOR SPECIFIC INFORMATION:

Administration Sandra Hughes (843) 863-7933
  Linda Rousseau (843) 863-7941
 
Acquisitions Monica Langley (843) 863-7911
  Lynn McKiernan (843) 863-7935
 
Audiovisual Media Sydney Masten (843) 863-7949
 
Cataloging Dianne Boykin (843) 863-7925
  Maureen Atkinson (843) 863-7936
 
Circulation Johnnie Keyes (843) 863-7938
  Myra Jinks (843) 863-7938
 
Collection Development Linda Rousseau (843) 863-7941
 
Faculty Reserves & Fines Myra Jinks (843) 863-7938
 
Government Documents Ruth Castillo (843) 863-7945 or 7946
  Barbara Ash (843) 863-7328
 
Interlibrary Loan/PASCAL Delivers Johnnie Keyes (843) 863-7938
  Linda Rousseau (843) 863-7941
  Eileen Lutzow (843) 863-7951
 
Library Instruction and Orientation  Ruth Castillo (843) 863-7945 or 7946
  Linda Rousseau (843) 863-7941 or 7946
 
Periodicals Sandra Hughes (843) 863-7933 or 7946
  Monica Langley (843) 863-7911
  Lynn McKiernan (843) 863-7935
 
Reference Douglas Davies (843) 863-7937 or 7946
  Ruth Castillo (843) 863-7945 or 7946
  Barbara Ash (843) 863-7328
 
Systems & Electronic Resources / BILT Center Eileen Lutzow (843) 863-7951

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Checking out library materials

Faculty members are asked to present their faculty ID cards when checking out library materials. Adjunct faculty who do not have CSU ID cards will be required to present identification, such as a valid driver's license, and their current employment by the university will be verified against online approved borrower records.

Please, do not allow anyone to check out library materials in your name. If you must send a staff member, student worker, spouse, or child to check out materials for you, you must send written permission with your ID card.

The CSU Library is a member of the Charleston Area Library Consortium (CALC), which includes the libraries at The Citadel, College of Charleston, Medical University of South Carolina, Trident Technical College, and Charleston County Library. CSU is also a member of the Partnership Among South Carolina Academic Libraries (PASCAL), which includes most of the academic libraries in South Carolina. Under reciprocal borrowing agreements with both groups, CSU faculty may check out books from any of the academic libraries by presenting their CSU ID cards.

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Loan policies

Circulating Books

Library books will be checked out to faculty members for one semester. If another CSU borrower needs a book that has been checked out to a faculty member for an extended period of time, the faculty member will be notified and asked to return the book as soon as possible. Overdue reminders will be sent, but fines will not be charged.

Checked out items should be returned at the end of each semester, but all library materials must be returned each year before the end of May. See Accounting for Checkouts.

Periodicals

The two most recent issues of each periodical will remain in the library for browsing purposes, but faculty members may check out earlier issues of periodicals for two weeks. The maximum number of periodical issues that a faculty member may have checked out is five. Faculty members are encouraged to make photocopies of articles needed for future reference and to return periodicals as soon as possible. Newspapers do not circulate.

Government Documents

Government publications, with the exception of those designated "Reference," may be checked out to faculty for one month, with one additional renewal period available.

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Accounting for check-outs and payment for lost items

All library materials checked out to faculty must be returned before the academic year ends in May. A list of outstanding checkouts will be sent to each faculty member to assist in the location and return of these materials.

Payment for lost or damaged items must also be made before the end of May. Faculty paychecks may be held until payment is received.

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Reserve book service

Faculty members wishing to provide their students with required or suggested readings in addition to textbook materials are invited to use the library's Reserve service. The selection of titles to be put on reserve is the responsibility of the faculty member teaching the course.

Reserve procedure

  1. Allow at least two days to have books placed on reserve before making reserve reading assignments. If you choose to send a list of sources, librarians will gladly mark those available in the CSU Library and return the list to you before it is distributed to the students.
  2. Books borrowed from other libraries cannot be placed on reserve.
  3. Complete a "Library Reserve Request" form each time an item is placed on reserve. Available at the Circulation Desk, forms ask for the professor's name, course title and number, the date the item is to be removed from Reserve, and a recommended lending period.
  4. The library prefers to circulate CSU Library books from the Reserve shelves, but will circulate a faculty member's personal books on a limited basis.
  5. Copyright Law specifies that photocopies of articles may be placed on reserve for only one academic term or semester. All photocopies will be stamped with a copyright notice, and no more than five copies of an article may be placed on reserve.
  6. Non-print reserve items, such as audio and videotapes, art slides, etc., are handled by the Audiovisual Media Department.
  7. At the end of each semester, photocopies and personal books will be returned to faculty members with information on how frequently items were used. Faculty members are urged to update Reserve reading lists regularly in order to eliminate items not used, to include more recent information, and to comply with Copyright Law concerning photocopies.

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Faculty use of copy machines

Faculty members may charge photocopies or microform copies to their departments:

  1. Identify yourself as a CSU faculty member at the Circulation Desk for use of the lobby photocopiers or at the Reference Desk for use of microform copiers.
  2. Library staff will assist you with entering the code in the photocopier or with using the microform reader/printer.
  3. When copying is completed, you will be asked to sign a departmental charge sheet at the Circulation Desk. Departmental copying cost is 5 cents per page.
  4. If you send a secretary or student worker from your department to make copies, he or she must have an authorization slip -- available at the Circulation Desk -- signed by you.
  5. Faculty members making copies of materials are responsible for complying with the provisions of the Copyright Law.

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Collection development and acquisition of library resources

Faculty members are encouraged to actively participate in recommending library resources to support their department's curriculum. All resources ordered by the library become part of the library's collection and property of the library. Responsibility for coordinating the collection, aiding the faculty with bibliographic assistance, making decisions as to the format, degree of completeness, and number of copies of materials to be acquired rests with the librarians. When questions arise, the Director of the Library makes final decisions in consultation with appropriate faculty members.

Library liaisons

Each academic department has been assigned a librarian to serve as a liaison with the library and to aid in collection development:

Aerospace Studies Eileen Lutzow
Art / Graphic Art Monica Langley
Bridge Program Sandra Hughes
Business/Economics Monica Langley
Christian Studies Linda Rousseau
COINS Eileen Lutzow
Criminal Justice Sandra Hughes
Education Linda Rousseau
English Linda Rousseau
Foreign Languages Monica Langley
History Linda Rousseau
Mathematics Eileen Lutzow
Music Ruth Castillo
Natural Science Eileen Lutzow
Nursing Sandra Hughes
Kinesiology (P.E.) Linda Rousseau
Physical Science Eileen Lutzow
Political Science Linda Rousseau
Psychology Ruth Castillo
Sociology Ruth Castillo
Speech/Drama Monica Langley

Procedures

Send publisher information (brochures, flyers, reviews, etc.) to the Acquisitions Librarian or the library liaison for your department with a signed note of recommendation. Brochures should include complete bibliographic information and price. If you prefer, you may use the online Recommendation for Library Purchase form.

Please prioritize requests as described below. Requests will be honored based on priority status and availability of funds. Please note that all periodical requests must be made by April 30.

Priorities and selection criteria

PRINT MATERIALS: Priority 1: Essential.
    To fulfill criteria for accrediting agencies.
    To meet anticipated changes in curriculum or program.
    For faculty development.
  Priority 2: Highly desirable (but not essential) to provide definitive works in field.
  Priority 3: All others (i.e., would be nice to have if funding available).
 
NON-PRINT (AV): Priority 1: Materials that can be used by several departments.
  Priority 2: Same as priority 1 for print materials.
  Priority 3: All others.

IN ADDITION, PLEASE NOTE:

  • The library will order only one copy of a title, unless a need for more can be justified.
  • Single copies of textbooks will be added only when the title represents the best source of information in that field.
  • Rare books and collector's items will not be purchased.
  • Research materials solely for one individual will not be purchased. Interlibrary loan should be used for requesting such specialized materials.

Foreign language materials

With the exception of materials acquired primarily for use by students and faculty in the Foreign Language Department, books and materials printed in languages other than English will not be acquired.

Out of print books

If a requested book is out of print, the request will be returned for reevaluation. Every effort will be made to locate such books determined to be essential, with the understanding that this may take a considerable amount of time.

Periodicals

Additions to the periodical holdings will be made based on the above priorities PLUS the following:

  1. To avoid broken and incomplete runs of periodicals, a new periodical title must be in existence for a minimum of one year before it is purchased by the library. Exceptions may be made when warranted.
  2. A periodical must be indexed in at least one of the general or specialized periodical indexes held by CSU. Exceptions may be made for local publications.
  3. Selection may also depend upon the number of titles already received in the subject area.
  4. After careful evaluation, a decision may be made to purchase a microfilm or online subscription instead of paper copy.

Gift books

Please, do not accept gift books or other materials for the library. Refer prospective donors to the Director of the Library.

The library is frequently offered books and other materials as gifts. Although many excellent materials have been added to the collection as gifts, much of what is offered is of no value to the academic library. Because this can often lead to public relations concerns, the library has the following policy on gifts:

  1. No commitment to accept gifts shall be made by anyone except the Director. All such offers shall be referred to the Director.
  2. The Director shall have the responsibility of determining whether or not the gift items contribute to the purpose of the library. Only those items that meet the previously stated criteria will be added to the collection.
  3. The library will determine the classification, housing, and circulation of all gift items.
  4. The library retains the right to dispose of duplicates and unneeded material as it sees fit.
  5. Donors are informed of this policy prior to making donations.

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Reference services

Reference Librarians serve as interpreters of resources and reference literature. Their purpose is to:

  • Provide answers to questions that require specific information.
  • Teach bibliographic skills and search techniques.
  • Provide research assistance.
  • Locate less commonly used materials (sometimes in other libraries).
  • Build and maintain a reference collection that supports the University curriculum.

The Ready Reference shelves contain books useful for fast retrieval of information, primarily on biographical and literary topics.

Computerized databases and equipment for reading and copying microfilm and microfiche are located near the Reference Desk. A reference librarian or staff member is available for assistance in accessing computers and in developing search strategies.

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Library instruction for classes

Faculty members may request library instruction for a specific class. Instruction takes place in the library's BILT Center on the second floor.

PROCEDURE:

  1. Telephone the Reference Department (843) 863-7946 to schedule the class.
  2. Give one week's advance notice.
  3. Provide the date, time, number of students, and type of assignment (research paper, debate, speech, etc.).
  4. Provide a copy of the assignment handout or list of topics to assist in the librarian's preparation.
  5. Please accompany your students to the library.

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Interlibrary loan and courier services

Faculty members needing research materials, books, or periodical articles not owned by CSU Library may use InterLibrary Loan services. The procedure for requesting materials from other libraries is detailed on the Library's InterLibrary Loan webpage. Note that if the book is available from another academic library in South Carolina, the request can be expedited if the faculty member places the request themselves online using the PASCAL Delivers system.

All requests for journal articles, and for books not available from an academic library in South Carolina, will be placed by the CSU ILL staff using the OCLC InterLibrary Loan service. For these items, either fill out a form available at the Library's Reference Desk, or download the form from the Library's InterLibrary Loan webpage. Completed forms may either be turned in to the Library's Reference Desk or emailed as an attachment to csuref@csuniv.edu

NOTE: Most libraries do not lend complete issues of periodicals. However, photocopies of articles or portions of books may be requested. There is no charge for books borrowed via PASCAL Delivers. Charges for books or journal articles requested from OCLC ILL depend on the lending library. While some libraries on OCLC will lend materials at no charge, others may charge significant fees per item. The CSU ILL staff will make every attempt to request the item from a library which charges nothing or the lowest possible fee, and the CSU Library will cover up to $5.00 per request. The ILL request form has a place where you may indicate the maximum that you are willing to spend for each request if the fee exceeds $5.00.

Books requested via PASCAL Delivers will normally be delivered to the CSU Library within 2-4 business days. Books requested via OCLC InterLibrary Loan will take anywhere from one to several weeks to be delivered to the CSU Library. Journal articles requested via OCLC InterLibrary Loan may take several days to a week or more.

For more information, see the Library's Questions About InterLibrary Loan (ILL) webpage.

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Periodicals

The periodical collection is made up of current print issues, bound volumes, and microforms (microfilm and microfiche) of professional journals and popular magazines, newspapers, and indexes and abstracts. Many journals are also available in electronic format. Most of the journal indexes are available online and the library subscribes to a wide variety of electronic full-text databases.

New title subscriptions are placed during the summer to begin the following January or with the first issue published in the new calendar year. Each Spring semester, faculty members are given the opportunity to make suggestions regarding the periodicals collection by recommending new titles or requesting the cancellation of current titles. Journals available in the CSU Library in print or microform format are listed in the Library's online catalog and on the Journals by Title webpage.

Many periodicals are also available in full text in one or more of the Library's subscription databases. Click on the Journals by Title link on the Library's Databases webpage for a listing of these titles.

Periodicals available in print or microform format are shelved alphabetically by title. The two most recent issues are kept on the New Periodicals shelves at the front of the Reference Reading Room. Back issues are shelved in the Periodicals stacks at the rear of the Reference Reading Room. Paper, microfilm, and bound volumes are shelved together, except for newspapers. Recent newspaper issues are shelved in the New Periodicals section, but newspaper microfilm is located in microform cabinets near the microform reader/printer machines. Most paper abstract volumes have been transferred to storage in the library basement.

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Electronic services

Online public access catalog

Computers in the library lobby, reference area, at the top of the stairs on the second floor, and in the BILT Center provide access to the online catalog for the library's book and audiovisual collections. The online catalog may be accessed by clicking on the Catalog link on the Library's webpage. Links to the catalogs of other Charleston area libraries are also available on the CSU Library's Catalog webpage.

Library web page

The library maintains a webpage at http://www.csuniv.edu/library/index.html which presents information about the library and provides access to a growing variety of online resources.

Online resources

The library provides many resources via the Internet including periodicals indexes, full text periodicals, and electronic books. Online resources are available from any on-campus networked computer and by password from off-campus by clicking on the Find Journal Articles link on the library's webpage.

Off-campus access

Faculty members who desire to access the library's online subscription databases from their home computers may do so by going to the Library's Databases webpage and selecting the desired resource from the list. When prompted for a username, type in your campus e-mail username (e.g. skjones). At the password prompt, type in your campus e-mail password in all capital letters. If you prefer, you may also use your first initial+lastname (e.g. sjones) and your faculty ID number. For more information, see the Libray's Off Campus Access webpage. Anyone experiencing difficulties in connecting to these resources may contact the Systems Librarian at elutzow@csuniv.edu or (843) 863-7951.

Several U.S. Government databases are available by password, but they must be accessed in the library and logged in by a librarian.

The library also holds numerous government-produced CD-ROM resources, including Census, World Factbook, and County Business Patterns.

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U.S. Government documents

The CSU Library is a selective U.S. Government Depository and holds over 100,000 documents on widely varying subjects. Many of these have been cataloged and are listed in the Library's online catalog. Most are housed in the Government Documents Room in the basement level of the library. This room may be opened for browsing during regular hours, 8:00am - 5:00pm, Monday through Friday. Library Reference staff will be glad to retrieve publications and bring them upstairs for you for use after hours and on weekends. Document requests may be made at the Reference Desk. You may also telephone the Reference Desk at (843) 863-7946 or send an email to csuref@csuniv.edu.

The Catalog of U.S. Government Publications is available online from 1994 to the present through the Library's Federal Government Documents webpage, on CD-ROM from 1976-1993, and in paper copy from 1908 through 1975. It indexes references to reports and hearings of Congressional committees, debates and records, reports of Supreme Court decisions and other federal courts, and publications produced by various government agencies, such as the Departments of Defense, State, and Labor. Materials include monographs, serials, statistics, maps, and reports and are available in many different formats, including paper, microfiche, CD-ROMs, and DVDs.

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South Carolina government publications

The CSU Library has a small collection of state publications, many of which have been cataloged and are listed in the online catalog. Non-cataloged state publications are housed in the basement in the Government Documents Room. They are subject to the same rules for use and check-out as Federal Documents. There is no official or complete index of state publications at this time. The CSU Library's State Government Documents webpage, however, provides access to the South Carolina State Library's webpage where you can access their online catalog, which contains records of state publications. The College of Charleston Library is a South Carolina State Depository, and all of the documents in their catalog may be searched online.

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Audiovisual media services

The Audiovisuals (AV) Media Department of the library provides a variety of services designed to meet the teaching and learning goals of the University. This Department maintains the library's collection of AV media, not campus equipment. The Administrative Services AV Equipment Office is located in the library basement and handles requests for delivery of AV equipment, reports of malfunctioning classroom equipment, and equipment checkouts. To schedule campus equipment or report campus equipment problems, dial extensions (843) 863-7929 or 7077.

The staff and student workers in the Library's AV Media Department are responsible for checking out media, such as videotapes and audiotapes, and keeping this collection and AV reserve materials shelved in an orderly fashion. Faculty members may place videos and audiotapes on reserve for their students by making this request at the AV Circulation Desk on the second floor.

Faculty members are encouraged to checkout AV media for use in their classroom instruction or to assign students individually to come to the library to view or listen to media programs. The department contains individual study carrels wired and equipped to provide students access to videotapes, audiotapes, CDs, and 35 mm slides.

The AV Media Department has the capability for off-the-air taping of educational television programs. Faculty requests for this service should be submitted at the AV Circulation Desk several days before the program to be taped is broadcast. Copyright Law guidelines for off-the-air taping, including license agreements, classroom viewing restrictions, and the length of time tapes may be kept, will be strictly followed.

An additional service provided by the AV Media Department is assistance to CSU students, faculty and staff in preparing teaching materials. The department has equipment for laminating, and for recording and dubbing audio and videotapes. Supplies to produce these materials are available in the department and a price list is posted at the AV Circulation Desk.

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BILT Center

The Bibliographic Instruction and Library Technology (BILT) Center is located on the second floor of the library. It is used by the library faculty for the Library Research Methods class, and for librarian-led bibliographic instruction sessions for other classes. This room contains computers and presentation equipment which allow demonstration of the use of the online catalog, electronic indexes, and the Internet, and provide hands-on practice in the use of electronic information resources. To schedule a bibliographic instruction session for your class, contact Ruth Castillo (843) 863-7945 or 7946.

When not in use for library classes or bibliographic instruction, the BILT Center is available for general use by students, faculty, and staff, but may not be used for non-library classes. People not affiliated with CSU may not use the BILT Center, but may use the computers on the first floor. The BILT Center closes at 9:45 pm Sun-Thur and 4:30 pm Fri-Sat during Fall and Spring semesters, and one half-hour before the Library closes during Maymester and Summer semesters.

The BILT Center provides twenty-four computers running Windows, Internet Explorer, and Microsoft Office (which includes Word, Excel, Access, and Power Point). No data files or other software may be saved permanently on BILT Center computers and any changes made to the computers will be lost when the computers are restarted, which occurs at least nightly. Floppy drives are available and floppy disks may be purchased in the library for $1.00. CD-ROM drives, some DVD-ROM drives, and USB ports for USB/flash drives are available for reading data files and for running library-approved software programs only. USB/flash drives may be purchased in the CSU bookstore. Software for classes or CD-ROM's which accompany textbooks and require installation or setup generally cannot be used in the BILT Center. Students needing to run other software should use one of the campus computer labs. Laser printing is available. Faculty should request a username and password for the print management system from Patty Hambrick.

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