• Academic records/transcripts files
  • Accident reports files
  • Affirmative Action/Equal Opportunity files
  • Applications for employment files
  • Applications for graduation files
  • Bank statements/cancelled checks files
  • Budget files
  • Career planning/placement files
  • Comprehensive examinations and exam results files
  • Conferences and workshop files, conducted by or attended by university personnel
  • Contracts, leases, and agreements files (facilities/services/equipment used by the university)
  • Course enrollment files
  • Course lists
  • Course (new) proposals files unless included in Curriculum Committee or Graduate Council files
  • Course Syllabi/Outlines Files
  • Credit by examination files
  • Degree check files
  • Drop/Add forms files
  • Energy and utilities files
  • Examinations/tests (completed) files
  • Faculty recruitment files
  • Financial aid/student loans files
  • Fire and safety files
  • Grade distribution files
  • Graduate listings files
  • Grant proposals, unapproved
  • Grants administration files (receipts, purchase orders, equipment lists, accounting records etc.)
  • Grievance files
  • Instructor class rolls/grade sheets files
  • Leave files
  • Loan recipient college enrollment verification files
  • Mailing lists
  • Maintenance services files
  • Overtime files
  • Payroll time sheet files
  • Personnel files, non-faculty
  • Photographs which are untitled, undated and do not indicate names of individuals included
  • Placement tests and scores listings files (composite or individual test scores)
  • Position descriptions, non-faculty
  • Promotion files
  • Prospective graduates files
  • Purchase order files
  • Receipts
  • Scholarship reference files
  • Search committee files
  • Staff meetings files
  • Staff recruitment files
  • Student internship/assistantship files
  • Student locator (address) files
  • Student ranking files
  • Student records changes files
  • Student teaching certification files (to student records, Registrar's Office)
  • Supplies and equipment files
  • Surplus property files
  • Surveys, individual responses
  • Telephone billing files
  • Tenure files
  • Textbook requests and orders files
  • Time cards
  • Transfer admissions files
  • Transfer equivalent files
  • Travel request files
  • Travel reimbursement files
  • Veteran's benefits files
  • Work order files