Policy GR-100

Title: PROCEDURES FOR CHANGING OR APPEALING COURSE FINAL GRADES
Number: GR-100
Date of Inception: October 15, 1999

Purpose: To establish procedures for graduate students seeking final grade changes.

Procedures for Graduate Students in Education Changing or Appealing Course Final Grades

The first level of appeal for a student who is dissatisfied with a grade received is to the professor assigning the grade. In a direct, personal interview, the student should explain the basis of dissatisfaction, and the professor should explain the basis for the grade. The student must request this interview within 10 days of the postmark on the final grade report from the registrar: The request must be in writing to the professor. Once the faculty member has received the request an interview must be scheduled within normal. working hours, (8 a.m. - 5 p.m.), Monday through Friday within 10 days of the student's request (see item "D" below concerning requests that do not fall within a major term). Failure by the faculty member to schedule the interview within the established time will be considered a violation of university policy. Failure of the student to appear at the scheduled interview ends the appeals procedure. If the student has not been contacted by the professor within 30 days of mailing the appeal, the student should file the appeal directly with the department chairperson in the content area and the Director of Graduate Studies in Education.

The student who, after such an interview, is still dissatisfied, should submit a written statement to the chair of the department and the Director of Graduate Studies within 10 days of the interview. This should contain the reasons for dissatisfaction and the specific changes the student regards as fair and desirable. The burden of proof lies with the student in such a case to show that an error of malfeasance has occurred: Within 10 days of receiving the written appeal the Director of Graduate Studies after collaboration with the department chair will notify in writing both the professor and the student of the decision. When, in the opinion of the department chair and the Director of Graduate Studies, the student fails to show reasonable cause for further investigation, the Director may deny the appeal without taking further action.

When, in the opinion of the department chair and the Director of Graduate Studies, a student's appeal raises reasonable doubt as to whether a mistake or malfeasance has occurred; the Director and the department chair shall appoint within 10 days, a committee of three faculty members whom the Director considers most nearly competent in the subject matter. This committee will meet and issue a decision in writing to the department chair, the Director of Graduate Studies, professor, and student within 10 days of the request. Both the professor 'and ~ student should be asked to bind themselves in advance to accept the committee's decision. Neither may be required, however, to bind themselves.

If the student files the initial request at a time other than during a major term and if the professor or department chair of Director of Graduate studies is not available during that time, all of the foregoing time requirements will begin with the first day of class in the next major term.

Any student who has exhausted the remedies open under the procedures outlined above may appeal the entire matter to the Admissions Sub-Committee of the Graduate Council. The student should be advised by the department chair that the Admissions Sub-Committee of the Graduate Council will riot alter a grade under these circumstances, but if the student can show compelling evidence that the procedures outlined above have been violated, the Admissions Sub-Committee may recommend that a reexamination or other appropriate assignment be given to the student, that the appropriate academic dean investigate the entire matter, or other appropriate action be taken.

All results from the proceedings of the Admissions Sub-Committee of the Graduate Council should be reported to the appropriate academic dean and provost as information.



Procedures for Graduate Students in Business or Criminal Justice Changing or Appealing Coarse Final Grades



The first level of appeal for a student who is dissatisfied with a grade received is to the professor assigning the grade. In a direct, personal interview, the student should explain the basis of dissatisfaction, and the professor should explain the basis for the grade. The student must request this interview within 10 days of the postmark on the final grade report from the registrar. The request must be in writing to the professor. Once the faculty member has received the request an interview must be scheduled within normal working hours, (8 a.m. - 5 p.m.), Monday through Friday within 10 days of the student's request (see item "D" below concerning requests that do not fall within a major term). Failure by the faculty member to schedule the interview within the established time will be considered a violation of university policy: Failure of the student to appear at the scheduled interview ends the appeals procedure. If the student has not been contacted by the professor within 30 days of mailing the appeal, the student should file the appeal directly with the appropriate Director of Graduate Studies.

The student who, after such an interview, is still dissatisfied, should submit a written statement to the Director of Graduate Studies within 10 days of the interview. This should contain the reasons for dissatisfaction and the specific changes the student regards as fair and desirable. The burden of proof lies with the student in such a case to show that an error of malfeasance has occurred. Within 10 days of receiving the written appeal the Director of Graduate Studies will notify in writing both the professor and the student of the decision. When, in the opinion of the Director of Graduate Studies, 'the student fails to show reasonable cause for further investigation, the Director may deny the appeal without taking further action.

When, in the opinion of the Director of Graduate Studies, a student's appeal raises reasonable doubt as to whether a mistake or malfeasance has occurred, the Director shall appoint within 10 days, a committee of three faculty members whom the Director considers most nearly competent in the subject matter. This committee will meet and issue a decision in writing to the Director of Graduate Studies, professor, and student within 10 days of the request. Both the professor and student should be asked to bind themselves in advance to accept the committee's decision. Neither may be required, however, to bind themselves.

If the student files the initial request at a time other than during a major term and if the professor or Director of Graduate Studies is not available during that time, all of the foregoing time requirements will begin with the first day of class in the next major term.

Any student who has exhausted the remedies open under the procedures outlined above, may appeal the entire matter to the Admissions Sub-Committee of the Graduate Council. The student should be advised by the Director that the Admissions Sub-Committee of the Graduate Council will not alter a grade under these circumstances, but if the student can show compelling evidence that the procedures outlined above have been violated, the Admissions Sub-Committee may recommend that a reexamination or other appropriate assignment be given to the student, that the appropriate academic dean investigate the entire matter, or other appropriate action be taken.

All results from the proceedings of the Admissions Sub-Committee of the Graduate Council should be reported to the appropriate academic dean and provost as information.



By action of the Graduate Council on October 15, 1999.