Title: WITHDRAWAL GRADES
Date of Inception: April 23, 1984; Updated Policy effective May 1, 2017
Purpose: To provide for the awarding of withdrawal grades for students who officially withdraw.
Withdrawal During Drop/Add Period: A student who officially withdraws from a course during the scheduled drop/add period will be removed from the course with no grade to be recorded in the student's record. To withdraw officially, a student may drop courses online under the Academic tab on MyCSU. If a student is unable to drop courses online, he or she must complete a Drop/Add/Withdrawal Form and acquire the signature of his/her advisor. Professors' signatures are not required during the scheduled drop/add period. The student must submit the completed form to the Registrar's Office to complete the withdrawal process.
Withdrawal After the Drop/Add Period: A student who officially withdraws from a course after the scheduled drop/add period and before the withdrawal deadline (two weeks after midterm), will receive a grade of "W." In order to withdraw officially, a student must complete a Drop/Add/Withdrawal Form and acquire signatures from the advisor and the appropriate professor(s). The completed form must be submitted by the student to the Registrar's Office no later than the last day to receive a grade of “W” which is published in the Academic Calendar.
Late Withdrawals from Courses: Students who are facing significant
extenuating circumstances and who have missed the withdrawal deadline may submit a Petition for Withdrawal after
the Official Withdrawal Deadline to be considered for late withdrawal from courses
to the Dean of their major or the Director of their Graduate Studies program. Such
petitions must be submitted prior to the last week of classes for the course(s) for
which the petition is requested. Petitions for Withdrawal after the Official Withdraw
Deadline are considered only in cases where continued enrollment in the course would be detrimental to the student's
health or if extenuating circumstances prevent the student's continued enrollment.
Regardless of circumstances, late withdrawal petitions are not guaranteed to be approved.
Late withdrawal petitions are not guaranteed to be approved, but petitions documenting one or more of the following conditions/situations may be considered.
Petitions citing the following situations will NOT be considered.
The Dean's decision on a late withdrawal
Financial Obligation - Withdrawn Class: After the last date to receive a refund as listed on the Academic Calendar has passed, regardless of the date of withdrawal, a student will be obligated to pay appropriate tuition and fees for any course that a withdrawal grade (AW or W) or Failure for Absences (FA) grade is assigned
By action of the Faculty Senate and President's Cabinet on August 9, 1984. Revised March 2016.
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