Policy R-37
Title: WHAT CONSTITUTES A PERMANENT UNDERGRADUATE STUDENT FILE FOR FIRST-TIME FRESHMAN
Number: R-37
Date of Inception: July 9, 2010
Purpose: To establish what files constitute a permanent undergraduate student's academic record for those who are first-time freshmen.
Typical folder for a student who enters as a freshman right out of high school:
- $100 deposit request and receipt
- preliminary
- final
- Academic Standing
- Academic Violation
- Acceptance letter
- Address/Name Change
- Appeals
- Application for Admission
- Application for Graduation
- authorization for holds/releases
- Catalog change
- Change of Grade forms
- Congratulations letter from the President
- Correspondence Letters
- Course Descriptions
- Course Substitutions/Waivers
- Degree Check Sheet
- Drop/add forms
- Evaluations
- Excessive Absences
- Financial Aid Tracking
- High school transcript
- Information regarding financial aid
- Information regarding scholarships
- Official transcripts from other institutions
- Orientation information
- Permission Letter/Cross Registration
- Readmission paperwork
- Recommendations from various agencies regarding scholarships
- Reference letters
- Registration Forms
- Resume
- SAT (or ACT) official test scores
- Test scores
- Transcript request
- Worksheet from Admissions
By action of the Dean of Registration on January 23, 1995; updated by the University Registrar July 9, 2010
