Policy R-37

 

Title: WHAT CONSTITUTES A PERMANENT UNDERGRADUATE STUDENT FILE FOR FIRST-TIME FRESHMAN
Number: R-37
Date of Inception: July 9, 2010

Purpose: To establish what files constitute a permanent undergraduate student's academic record for those who are first-time freshmen.

Typical folder for a student who enters as a freshman right out of high school:

  • $100 deposit request and receipt
  • preliminary
  • final
  • Academic Standing
  • Academic Violation
  • Acceptance letter
  • Address/Name Change
  • Appeals
  • Application for Admission
  • Application for Graduation
  • authorization for holds/releases
  • Catalog change
  • Change of Grade forms
  • Congratulations letter from the President
  • Correspondence Letters
  • Course Descriptions
  • Course Substitutions/Waivers
  • Degree Check Sheet
  • Drop/add forms
  • Evaluations
  • Excessive Absences
  • Financial Aid Tracking
  • High school transcript
  • Information regarding financial aid
  • Information regarding scholarships
  • Official transcripts from other institutions
  • Orientation information
  • Permission Letter/Cross Registration
  • Readmission paperwork
  • Recommendations from various agencies regarding scholarships
  • Reference letters
  • Registration Forms
  • Resume
  • SAT (or ACT) official test scores
  • Test scores
  • Transcript request
  • Worksheet from Admissions

By action of the Dean of Registration on January 23, 1995; updated by the University Registrar July 9, 2010